Company Profile
Purple Eace Events provides full-service event decoration and planning at LASU Ojo campus.
Mission and Approach
They tailor decor to client budgets and venue requirements.
Additionally, they offer consultations to align expectations and event details.
Service Scope
The company provides custom themes and on-site styling for events.
Core Services
- Floral and fabric draping creates cohesive visual themes.
- Backdrops, table settings, and chair covers enhance venue presentation.
- Balloon and lighting design contribute to atmosphere and mood.
- Equipment rentals support practical event needs.
- Coordinated setup and takedown ensure smooth event execution.
Event Types Served
- The company packages weddings with themed decor options.
- They prepare birthday parties and private celebrations.
- The company provides tailored styling for graduations and campus ceremonies.
- They support church events and small corporate functions.
Team Structure and Operations
The company operates with staff focused on styling, setup, and takedown.
They coordinate rentals and on-site logistics for each booking.
Moreover, they package services to match different client needs and budgets.
Business hours run typically from 08:00 to 17:00 daily.
Local Presence and Accessibility
Their location sits at G1 AJ Complex NASU LASU Secretariat Ojo Campus.
Consequently, they provide easy access for university events and graduations.
Also, they serve the nearby Ojo community for various celebrations.
Clients may reach them by phone at +2348028800516.
Alternatively, clients may email purpleeaceeventsltd@gmail.com for inquiries.
Their online contact uses wa.me as a direct link.
Service Packages and Pricing Approach
Purple Eace Events offers customizable wedding and decor packages.
Packages adjust to client budgets and venue requirements after consultation.
Package Structure
Packages combine decor, rentals, and on-site setup services.
Clients choose themed packages or fully bespoke designs.
- Custom themes and styling.
- Floral and fabric draping.
- Backdrops and table settings.
- Chair covers and linens.
- Balloon and lighting design.
- Equipment rental and delivery.
- Coordinated on-site setup and takedown.
Typical Inclusions and Exclusions
Typical inclusions mirror listed decor items and setup services.
Any item not listed is clarified during consultation.
Clients receive a written list of included services with each quote.
Common Add-Ons and Upgrades
Add-ons can expand rentals or include custom decorative elements.
Clients may request extended styling, premium materials, or extra installations.
The team arranges special requests and sources specific items when needed.
Pricing and Quotation Process
Purple Eace Events provides tailored quotes after a venue and budget consultation.
Pricing depends on package scope, materials, and rental quantities.
Clients receive transparent pricing and an itemized estimate.
Payment and Deposit Structure
The company requires a booking deposit to secure event dates.
The deposit applies toward the final invoice.
Clients settle remaining balances before or on the event date.
Payment terms and timelines appear in the written agreement.
Design and Decor Workflow
Purple Eace Events operates from the LASU Ojo campus.
First, the workflow guides client consultation through teardown.
Client Consultation
Purple Eace Events meets clients to discuss event needs.
The team confirms date, venue and budget during consultation.
They outline desired themes and any venue requirements during the meeting.
Additionally, they schedule follow up consultations as needed within business hours.
Theme and Color Development
Next, they develop theme and color options based on client preferences.
They prepare color palettes and themed concepts for client review.
The company refines selections to align with venue requirements and client budgets.
Additionally, they document approved themes for procurement and setup teams.
Sourcing and Selection of Materials
Then, Purple Eace Events sources materials that match approved themes.
- Floral and fabric draping.
- Backdrops and scenic elements.
- Table settings and linens.
- Chair covers and sashes.
- Balloon and lighting design components.
- Equipment rentals for staging and display.
Additionally, they consider durability and venue rules during selection.
Setup, Styling and On-site Procedures
Then, the team coordinates arrival times and setup plans for the venue.
They follow a staged approach to install backdrops and draping first.
The team arranges table settings, chair covers and lighting during styling.
Additionally, they perform balloon installations and final floral placement on site.
They conduct a walkthrough with the client or representative for approval.
Teardown and Equipment Return
Finally, Purple Eace Events manages teardown and equipment removal after events.
They coordinate takedown to protect venue surfaces and rental items.
They return rented equipment and clear decor according to venue requirements.
Communication and Final Checks
Throughout the process, they maintain clear communication with clients.
They share design mockups and obtain approvals before procurement.
A pre-event check confirms final details to ensure readiness.
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Wedding Planning Timeline and Milestone Checklist
Initial Planning Milestones
- Begin by clarifying the event vision and expected guest size.
- Next, establish a realistic budget range for all services.
- Then, identify the preferred venue or ceremony location early.
- Afterwards, draft a preliminary guest list to inform choices.
- Additionally, schedule a planning consultation with Purple Eace Events.
Vendor Booking Windows
- Secure essential vendors well before the event date.
- Prioritize vendors whose availability fills quickly, such as caterers and photographers.
- Meanwhile, confirm rental needs and decor availability early.
- Furthermore, obtain written confirmations to lock vendor services.
- Also, maintain a simple vendor contact list for quick reference.
Rehearsal Coordination
- Schedule the rehearsal for a convenient time before the event.
- Invite key participants and vendor representatives to the rehearsal.
- Next, confirm procession order and cue responsibilities during the run-through.
- Additionally, test essential equipment and staging during the rehearsal.
- Finally, document any timing changes for the final timeline.
Day-Of Timeline Management
- Create a concise timeline that lists vendor arrival windows.
- Also, assign clear setup completion deadlines before guest arrival.
- Then, outline ceremony cues and transition points in the timeline.
- Moreover, include photo and reception buffer times to reduce stress.
- Meanwhile, share the final timeline with all vendors and key parties.
- Lastly, arrange a post-event takedown plan and equipment handoff.
Practical Checklist for Final Confirmations
- Confirm vendor arrival times the day before the event.
- Verify setup access and loading arrangements with the venue.
- Prepare a contact sheet with phone numbers for quick coordination.
- Pack a small emergency kit for minor decor fixes and adjustments.
- Finally, ensure Purple Eace Events has the final client preferences.
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Vendor Sourcing and Coordination
Vendor Identification and Matching
Purple Eace Events locates vendors suited to client needs and venue settings.
They prioritize vendors that fit client budgets and event themes.
- Caterers
- Florists
- Photographers
- Entertainers
- Equipment and rental suppliers
Vetting and Contract Management
They assess vendor reliability through service quality indicators.
Furthermore, they verify service scope before engagement.
Next, they prepare and review written agreements with clear deliverables.
Moreover, they confirm timelines and responsibilities in contracts.
Communication and Coordination Protocols
They centralize vendor communication through a single contact point.
Next, they relay client preferences and changes to vendors promptly.
Additionally, they schedule regular check-ins to confirm progress and needs.
Therefore, they minimize miscommunication on event day.
Logistics and Day-of Management
They coordinate delivery windows to align with venue access times.
Additionally, they manage on-site placement and staging with each vendor.
Consequently, they streamline setup workflows and reduce delays.
They supervise vendor teardown to ensure timely venue clearance.
Payment Coordination and Documentation
They organize payment schedules in line with vendor terms.
Additionally, they collect invoices and confirm receipt documentation for clients.
They keep records of agreements and service confirmations.
Contingency and Backup Planning
They identify backup options for critical services when needed.
Furthermore, they communicate contingency plans to clients and vendors.
They adjust vendor plans quickly when unforeseen issues arise.
Working within the Campus Context
They adapt vendor logistics to Lagos State University venue constraints.
Moreover, they leverage campus access to streamline vendor coordination.
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Venue Logistics and On-site Operations
Site Assessment and Access
Purple Eace Events conducts site assessments at Lagos State University Ojo campus venues.
During business hours, they schedule assessments between 08:00-17:00 daily.
They document access points, loading zones, and preferred delivery routes.
Also, they record venue restrictions and tailoring requirements for decor and rentals.
Finally, they confirm setup and takedown windows with venue contacts before event day.
Layout and Seating Plans
Purple Eace Events develops layout plans to optimize guest flow and sightlines.
Moreover, they adapt seating arrangements for ceremony, reception, or graduation formats.
They allocate clear circulation paths for guests, staff, and service movement.
Additionally, they plan placement of focal decor elements to enhance visual impact.
- Sightline considerations for guests and speakers.
- Aisle and circulation spacing to support comfortable movement.
- Accessibility planning for guests with mobility needs.
- Designated staging areas for setup and equipment storage.
Equipment and Power Needs
Purple Eace Events inventories required equipment and rental items for each venue.
They verify venue electrical capacity and available outlet locations.
Consequently, they plan safe power distribution for lighting and audio equipment.
They schedule equipment delivery and setup within confirmed venue access windows.
Additionally, they perform on-site testing to ensure reliable operation before guests arrive.
- Confirm electrical access and load expectations.
- Plan cable routing to avoid guest pathways.
- Coordinate testing times with venue staff.
Transportation and Contingency Planning
Purple Eace Events arranges transportation for decor and rental items to the campus.
Meanwhile, they organize loading and staging areas to streamline setup flow.
They develop contingency plans for potential delays and weather-related disruptions.
Consequently, they keep spare materials and timing buffers to reduce risk.
They maintain clear contact details for rapid coordination during on-site operations.
- Alternate timing options for delayed deliveries.
- Replacement or spare decor items for unexpected damage.
- Staff standby plans to handle last-minute adjustments.
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Cultural and Traditional Marriage Considerations
Purple Eace Events integrates local customs into decor and planning.
Integrating Local Customs into Decor
Purple Eace Events aligns decor choices with community preferences and ceremonial needs.
Additionally, they select fabrics and motifs that respect local aesthetic values.
They adapt color palettes to honor customary color associations when appropriate.
Traditional Attire and Styling Considerations
They consider traditional attire when advising on styling and color coordination.
Moreover, they plan decor to complement customary garments and ceremonial headwear.
Therefore, they ensure decor materials do not conflict with delicate fabrics or accessories.
Rites and Ceremony Integration
They design decor elements that allow seamless adjustments during ceremonial rites.
Additionally, they plan flexible focal pieces that change with ceremony phases.
Furthermore, they allocate clear circulation space to support ritual movements respectfully.
Guest Expectations and Etiquette
They arrange seating and space to reflect customary guest roles and prominence.
Furthermore, they brief staff on respectful interaction aligned with local etiquette.
Meanwhile, they provide subtle visual guidance to help guests follow ceremony protocols.
Practical Recommendations for Planning
- Discuss cultural priorities early during consultation to set clear expectations.
- Choose adaptable decor pieces to accommodate ritual changes without delay.
- Train staff to handle traditional garments and ceremonial accessories carefully.
- Coordinate timing with hosts to align decorative transitions and ritual moments.
Client Onboarding and Communication
Initial Consultation Process
Purple Eace Events begins onboarding with an initial consultation.
Additionally, they tailor consultations to client budgets and venue requirements.
Clients may contact them by email, phone, or the provided contact link.
Appointments usually occur during business hours from 08:00 to 17:00.
Onboarding Checklist
- Provide basic event details.
- Confirm desired services and rental needs.
- Share venue information and access details.
- Agree payment terms and contractual scope.
- Schedule preferred setup and takedown windows.
Contracts and Timelines
They document all agreements in a written contract.
The contract outlines scope and responsibilities for events.
Timelines align with the client’s schedule and venue constraints.
Furthermore, timelines factor standard daytime coordination needs.
Communication Protocols
Purple Eace Events establishes clear communication protocols before event execution.
Communications occur via email, phone, and the provided contact link.
Additionally, they confirm major decisions in writing to avoid misunderstandings.
They keep brief records of approvals and changes for reference.
Feedback Collection and Wrap-up
After the event, they invite client feedback via email or the contact link.
They collect feedback to assess satisfaction and identify improvements.
Additionally, they document any rental returns and coordinate final equipment pickup.
They provide a concise event wrap-up summarizing services delivered.
Finally, they close files after confirming all post-event tasks complete.
